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User Guidelines

 

Renter is responsible for reading, understanding and abiding by all User Guidelines as described. Payment of required fee is the indication that he/she accepts the responsibility for the event.

Fees & Charges

  • Fees are due as indicated on Reservation Confirmation form
  • Payments not made in a timely manner may result in date/space not being held
  • Final (full) payment secures the date
  • Security/Damage Deposit amount is based on type of event and is required of all groups

Cancellation Policy

  • Less than 45 calendar days notice* 50% refund
  • Less than 25 calendar days notice* 25% refund
  • Less than 15 calendar days notice* No Refund
  • *Includes day of event

 

Security/Damage/Decoration Deposit


A separate check is to be written for Security / Damage Deposit. The check will be returned if the following guidelines are followed:
  1.  not using any red-based refreshments, punch, etc.
  2.  not using push pins, nails, tacks, duct tape, etc
  3.  not hanging anything from lights or sprinkler heads
  4.  not doing anything to trigger fire alarms or security alarms
  5.  trash bags tied up and left in receptacles
  6.  leaving the area clean and orderly (including restrooms)
  7.  vacuuming the room of crumbs, glitter, litter, etc
  8.  removing all tape from stage floor and edges
  9.  all lights are turned off
10.  not allowing use of alcohol or tobacco products at event
11.  assuring all outside doors are closed and locked when leaving

 
The room will be checked each night and notes made of any misuse. Responsibility is also accepted for damage/vandalism, etc., that might occur in building as a result of unsecured entrances. Damage repairs that exceed the amount of deposit will be charged to person/group responsible. Future use by the renter will also be in jeopardy.

 

A/V Equipment Available


A/V equipment is available for use at nominal rates. Just let us know what will be needed when making your arrangements. If we do not have what you need, we will be happy to make those arrangements for you at the rates charged by the provider.
Lectern Only $10.00 per event using either "A/B", "C", or "D"
PA (Ceiling system) $15.00 per event using entire Banquet Hall
Lavaliere (Lapel mic.) $45.00 per event, plus $100 separate refundable Damage Deposit
Overhead Projector $15.00, $7.50 each extra day
Projector Screen (8 ft.) $10.00 per event
Projector Screen (5 ft.) $  5.00 per event
Slide Projector $15.00, $7.50 each extra day
27" or 32” TV/VCR          $15.00, $7.50 each extra day

 

Special Needs


Our staff is committed to helping make your event a success and to assist in meeting your event's requirements. Discuss your needs when making arrangements. Expanded meeting planning services are available for an additional service charge. The Jacksonville Community Center meets all ADA guidelines.

 

Use of Fitness Areas & Pool


Event participants may enjoy any of our fitness areas by simply paying the daily user rate or presenting their activity pass. Groups of 25 or more should give advance notice to assure availability and staffing. Street shoes are  not allowed on gym floor.  Hand carry an extra pair of shoes into the facility.  To schedule a pool party, call for Diane Novotny at 501-982-2613.   To schedule the gym, also call 501-982-2613.              

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