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User Guidelines

 

Renter is responsible for reading, understanding and abiding by all User Guidelines as described. Payment of required fee is the indication that he/she accepts the responsibility for the event.

Fees & Charges

  • Fees are due as indicated on Reservation Confirmation form
  • Payments not made in a timely manner may result in date/space not being held
  • Final (full) payment secures the date
  • Security/Damage Deposit amount is based on type of event and is required of all groups

Cancellation Policy

  • Less than 60 calendar days notice* 75% refund
  • Less than 45 calendar days notice* 50% refund
  • Less than 30 calendar days notice* 25% refund----No refund for Saturday events
  • Less than 15 calendar days notice* No Refund
  • *Includes day of event

 

Security/Damage/Decoration Deposit


A separate payment is to be submitted for Security Deposit the week prior to the event.  This is not a part of the reservation fee.  It is paid when Room Set-up form is turned in.  The designated amount will be refunded if the responsible person/group does all the following:

 

  1. Area is cleaned up & everyone GONE BY 11:00 p.m.  Failure to do so will jeopardize future usage.
  2. NO ALCOHOL or tobacco products at any time before, during or after the event.
  3. No use of RED-based refreshments, including punch, etc.
  4. Candles MUST have a container under/around them to catch wax.
  5. Room is vacuumed for crumbs, glitter, litter, etc. (vacuum provided in closet).
  6. Tables are wiped clean of spills, crumbs, etc.
  7. No usage of push pins, nails, tacks, duct tape, etc. used on any surface.
  8. Area is left clean and orderly, including decorations & restrooms (paper towels, etc.).
  9. Trash bags are tied up and left in receptacles.
  10. Nothing was hung from lights or sprinkler heads.
  11. Nothing happened to trigger fire or security alarms.
  12. All tape is removed from stage floor and edges (no duct tape).
  13. No damaged or missing equipment, props, furniture, etc.
  14. No pets are brought onto premises or into the building.
  15. All outside doors are closed and locked when leaving.
The room will be checked each night and notes made of any discrepancy. Responsibility is also accepted for damage/vandalism, etc., that might occur in building as a result of unsecured entrances. Damage repairs that exceed the amount of deposit will be charged to person/group responsible. Future use by the renter will also be in jeopardy.

 

A/V Equipment Available


A/V equipment is available for use at nominal rates. Just let us know what will be needed when making your arrangements. If we do not have what you need, we will be happy to make those arrangements for you at the rates charged by the provider.

 

Lectern Only $10.00 per event using either "A/B", "C", or "D"
PA (ceiling system) $15.00 per event using entire Banquet Hall ("C/D")
Lavaliere (lapel mic.) $45.00 per event, plus $100 separate refundable Damage Deposit
Projector Screen (8 ft.) $10.00 per event
Projector Screen (5 ft.) $  5.00 per event
27" or 32” TV/VCR          $15.00, $7.50 each extra day

Special Needs


Our staff is committed to helping make your event a success and to assist in meeting your event's requirements. Discuss your needs when making arrangements. Expanded meeting planning services are available for an additional service charge. The Jacksonville Community Center meets all ADA guidelines.

 

Use of Fitness Areas & Pool


Event participants may enjoy any of our fitness areas by simply paying the daily user rate or presenting their activity pass. Groups of 25 or more should give advance notice to assure availability and staffing.  To schedule a pool party, call Diane at 501-982-2613.   To use the gym, call Josh at 501-982-2613.  Street shoes are not allowed on the gym floor. 

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